The ASIMUT room reservation system
This page provides you with all the key information you need to use the Asimut system. Please read this information carefully and also watch the video tutorial.
Registration and logging in
Log in to Asimut by entering your user name and personal password.
Your user name is your RSH e-mail address
You must set your own password the first time you log in. After entering your user name, click Forgot your password? and follow the instructions and prompts that follow.
The following requirements apply to passwords:
- They must be between 9 and 15 characters in length
- They must contain uppercase and lowercase letters and numbers
- They may contain special characters, but please avoid quotation marks
After logging in, the public user interface of Asimut is displayed where you can reserve rooms. You can learn how to do this in the following video tutorial:
Room reservation rules
The most important rules about reserving a room are listed here. The rules are also displayed in Asimut when you reserve a room.
- Faculty members have an unlimited reservation quota. Please coordinate the time and duration of your reservations with colleagues in the major(s) you teach.
- As a student, you have a room reservation quota of four hours a day. When your daily quota is used up, you can still make so-called “last-minute” reservations. This means that you can reserve rooms that are currently available for up to two hours. There is no limit to the number of such last-minute reservations.
- The duration of a room reservation must be at least 30 minutes.
- If you make multiple reservations of the same room on a single day, the interval between two reservations must be at least 30 minutes.
- As a faculty member, you are free to reserve the entire semester, in other words, for the summer semester starting March 1 and the winter semester starting September 1.
- As a student, you can reserve rooms up to 32 hours in advance.
- Classroom and practice room reservations must be confirmed on site at the reservation terminals. This is possible starting from 60 minutes before the reserved time. A reservation is canceled if it is not confirmed 30 minutes (for teachers) or 15 minutes (for students), at the latest, after the reserved time has begun.
- If you do not wish to or are unable to use a reserved time, please cancel your reservation in a timely way before the reserved time begins. This allows the room to be reserved by other users.
- You can cancel reservations that have already started with the End reservation (Buchung beenden) button. The room is then made available for reservation again. If you are a student, the unused time will not be deducted from your daily room reservation quota.
The reservation terminals – how do I confirm my reservation?
As described above, you must confirm your reservation at a reservation terminal so that it remains valid and does not expire. You can learn how to do this in the following video tutorial:
Reservation eligibility – who can reserve times for which rooms?
Not all room groups can be reserved by all users. For each individual room, the Description field indicates which user groups are authorized to make a reservation. A brief overview can be viewed here:
- As faculty, you can reserve the rooms for your subject area. In addition, there are three unallocated rooms (f_-1.13, f_-1.15 and f_1.02) that can be reserved by any faculty member (except for Voice, Harp, Double Bass and Percussion).
- As a student, you can reserve almost all practice rooms – with the following exceptions:
- The piano practice rooms on the second floor (2. OG) cannot be reserved for practicing
- Students with majors in Voice, Harp, Double Bass and Percussion can only reserve practice rooms that are allocated to their groups of majors. Students with majors in Harp can reserve the room f_-1.15 for practicing besides the Harp room (f_-1.14).
In Asimut the concert and event auditoriums (Partika-Saal, Kammermusiksaal, Tanz- und Bewegungsraum in Building_e) are grouped in the category “Event rooms” (Veranstaltungsräume).
As faculty, you can make reservation requests for these concert auditoriums. Please use only the reservation category “Reservation request halls” (Buchungsanfrage Säle) and be sure to indicate for what purpose you want to reserve the auditorium, such as for an evening masterclass recital.
The reservation requests are then processed by Events Office staff.
Use of the rooms at the Institute of Church Music is reserved for faculty and students enrolled in the Institute. The following rooms at the Institute can also be reserved for practice by students with other majors.
IKM 1.06, 1.09, 1.10, 1.11, 1.12, U.04, U.05, U.06
The rooms in Building_e (Gebäude_e) can be reserved by students for practicing.
The ensemble rooms in Building_e (Gebäude_e) can be reserved by pianists, chamber music ensembles and people enrolled in the Schumann junior program.
When a chamber music ensemble reserves a room, one student must first be designated as the person responsible. This person is then assigned the right to make reservations. For ensemble reservations, the category “Preliminary reservation for ensemble rehearsal” (Vorläufige Buchung Ensemble-Üben) must be used. In addition, the other members of the ensemble must be registered as participants for each room reservation. Ensemble reservations can be made up to 1 week in advance and will not be deducted from the daily quota.
Ensemble reservations are only allowed for the ensemble rooms. Ensemble reservations in rooms other than those allocated for ensembles will be deleted.
The library has five group work rooms that can be reserved by all students. The reservation of the rooms is possible up to 2 months in advance and will not be deducted from the daily quota.
Links to ASIMUT
Here are the links to the Asimut site:
Click here to go to the Asimut login page.
There is also a mobile version of Asimut designed for use with smartphones.
Please note that you cannot add participants to a reservation made from the smartphone app.
Click here to go to the login page of the mobile Asimut system.